Senior Leader Executive Assistant | Calendar, Travel & Communications

Meritus Health Inc; Hagerstown (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Short and long-term disability

Paid Time Off

401k plan

Education assistance

Employee assistance program

Shift differential for evening/night/4

Job summary

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for Meritus Medical Group and Meritus School of Osteopathic Medicine leaders. You will support a senior leader, a medical director, and three associate deans, handling calendars, meetings, communications, travel, and projects with discretion and professionalism.

This role requires strong multitasking, attention to detail, and the ability to manage competing priorities in a healthcare setting

Qualifications

• Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree
• At least two years of general office experience
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology
• Demonstrated knowledge of office practices, procedures, and equipment
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail
• Excellent written, verbal, interpersonal, and professional communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicting priorities
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention
• Draft, prepare, and edit communications for internal and external audiences
• Coordinate travel arrangements and assist with timely expense-report submission
• Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets
• Coordinate meetings for assigned leaders, workgroups, councils, and committees
• Prepare agendas, presentations, spreadsheets, reports, and meeting materials
• Record, prepare, and distribute accurate meeting minutes
• Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually
• Coordinate assigned projects, timelines, schedules, and follow-up activities
• Organize and maintain electronic and physical filing systems
• Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters
• Perform additional duties that support MMG and MSOM departmental objectives

Skills

Strong organizational skills

Ability to manage multiple priorities

Excellent written and verbal kommunic

Confidentiality and sound judgment

Flexibility and positive work attitude

Education

Associate degree or executive-assistant experience supporting senior leadership

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for Meritus Medical Group and Meritus School of Osteopathic Medicine leaders. You will support a senior leader, a medical director, and three associate deans, handling calendars, meetings, communications, travel, and projects with discretion and professionalism.

This role requires strong multitasking, attention to detail, and the ability to manage competing priorities in a healthcare setting