Executive Assistant

Meritus Health; Hagerstown (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Short and long-term disability

Paid Time Off

401k plan

Education assistance

Employee assistance program

Shift differential for evening/night/4

Job summary

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for Meritus Medical Group and Meritus School of Osteopathic Medicine leaders. You will support a senior leader, a medical director, and three associate deans, handling calendars, meetings, communications, travel, and projects with discretion and professionalism.

This role requires strong multitasking, attention to detail, and the ability to manage competing priorities in a healthcare setting

Qualifications

• Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree
• At least two years of general office experience
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology
• Demonstrated knowledge of office practices, procedures, and equipment
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail
• Excellent written, verbal, interpersonal, and professional communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicting priorities
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention
• Draft, prepare, and edit communications for internal and external audiences
• Coordinate travel arrangements and assist with timely expense-report submission
• Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets
• Coordinate meetings for assigned leaders, workgroups, councils, and committees
• Prepare agendas, presentations, spreadsheets, reports, and meeting materials
• Record, prepare, and distribute accurate meeting minutes
• Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually
• Coordinate assigned projects, timelines, schedules, and follow-up activities
• Organize and maintain electronic and physical filing systems
• Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters
• Perform additional duties that support MMG and MSOM departmental objectives

Skills

Strong organizational skills

Ability to manage multiple priorities

Excellent written and verbal kommunic

Confidentiality and sound judgment

Flexibility and positive work attitude

Education

Associate degree or executive-assistant experience supporting senior leadership

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Bring Organization, Judgment, and Follow-Through to a Key Support Role

Meritus Health is seeking a highly organized and dependable Executive Assistant to provide confidential administrative support for assigned Meritus Medical Group and Meritus School of Osteopathic Medicine leaders and operations.

This position supports one senior leader, one medical director, and three medical school associate deans. At least half of the role is dedicated to supporting the senior leader, with additional responsibilities involving department meetings, communications, projects, and administrative operations.

The successful candidate will be comfortable managing competing priorities, anticipating needs, handling sensitive information, and adjusting quickly when schedules or business needs change.

What You’ll Do

• Manage complex calendars, schedule meetings, and resolve conflicting priorities
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention
• Draft, prepare, and edit communications for internal and external audiences
• Coordinate travel arrangements and assist with timely expense-report submission
• Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets
• Coordinate meetings for assigned leaders, workgroups, councils, and committees
• Prepare agendas, presentations, spreadsheets, reports, and meeting materials
• Record, prepare, and distribute accurate meeting minutes
• Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually
• Coordinate assigned projects, timelines, schedules, and follow-up activities
• Organize and maintain electronic and physical filing systems
• Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters
• Perform additional duties that support MMG and MSOM departmental objectives

What You’ll Bring

Required Qualifications

• Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree
• At least two years of general office experience
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology
• Demonstrated knowledge of office practices, procedures, and equipment
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail
• Excellent written, verbal, interpersonal, and professional communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic

Preferred Qualification

• Previous administrative-support experience at the executive level

Physical and Mental Demands

This position requires minimal physical effort and includes intermittent sitting with freedom of movement. Occasional walking, bending, lifting, pulling, and reaching may be required.

The role also requires frequent concentration, sustained attention to detail, the ability to remember and manage multiple assignments, and strong written and verbal communication.

Caring for Our Team

We offer a comprehensive benefits package to support our employees' well-being and professional growth. Benefits include health, dental, and vision insurance available starting the 1st of the month following date of hire, along with life insurance, & short and long-term disability coverage. Paid Time Off begins accruing from day one, and we also provide a 401k plan, an education assistance program, and an employee assistance program. Additionally, employees working evening, night, or weekend shifts may be eligible for a shift differential, adding even more value to your role.

Happy to Help

At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.