Executive Support Lead | Calendar, Travel & Confidential Admin

WVU Medicine; Bensley (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

WVU Medicine seeks an experienced administrative professional to provide confidential support to Executive Leadership, manage calendars, coordinate travel, and prepare correspondence and reports.

The role requires strong MS Office skills, exceptional organizational abilities, and the ability to work independently in a hospital setting. A high school diploma with extensive experience, or an associate/bachelor’s degree, qualifies.

Qualifications

• High School Diploma or Equivalent with 4 years of high-level administrative experience OR Associate’s Degree with 2 years of executive office experience OR Bachelor’s Degree.
• Maintains confidential administrative support and manages calendar, travel, and correspondence.
• Strong computer, writing, organizational, and transcription skills; proficient in Microsoft Office.

Responsibilities

• Provides confidential administrative support.
• Maintains the assigned executive(s) daily appointment calendar; makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.
• Stores and manages information according to WVU Medicine policies.

Skills

Confidentiality

MS Office proficiency

Written communication

Organizational skills

Transcription

Executive office experience

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

Job description

WVU Medicine seeks an experienced administrative professional to provide confidential support to Executive Leadership, manage calendars, coordinate travel, and prepare correspondence and reports.

The role requires strong MS Office skills, exceptional organizational abilities, and the ability to work independently in a hospital setting. A high school diploma with extensive experience, or an associate/bachelor’s degree, qualifies.