Senior Front Desk & Office Coordinator

Canon USA & Affiliates; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive training

Employee discounts

Positive work environment

Job summary

Canon USA & Affiliates in Miami is seeking a professional receptionist to greet visitors, manage a switchboard, and perform general administrative duties. The role involves coordinating with multiple departments, scheduling conferences, and handling mail and deliveries.

This contingent position requires strong customer service, office equipment proficiency, and the ability to work overtime when needed. Experience in a professional office environment is essential.

Qualifications

• High school Diploma or equivalent.
• 5 years direct experience as a receptionist.
• 3+ years prior experience working in a professional office environment.
• Proficiency using various office equipment.
• Able to use computer to produce reports (Excel, Word, and PowerPoint).
• Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines.

Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party.
• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Skills

Excellent customer service

Professional attitude

Overtime & deadlines

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Canon USA & Affiliates in Miami is seeking a professional receptionist to greet visitors, manage a switchboard, and perform general administrative duties. The role involves coordinating with multiple departments, scheduling conferences, and handling mail and deliveries.

This contingent position requires strong customer service, office equipment proficiency, and the ability to work overtime when needed. Experience in a professional office environment is essential.