Senior Executive Secretary & Office Administrator

State of Oklahoma; Oklahoma; On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid vacation

Paid holidays

Training opportunities

Job summary

State of Oklahoma's Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise other administrative staff. The ideal candidate will have prior experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

This position may be housed at any OJA location in the state and carries an annual salary of $40,805, with extensive benefits.

Qualifications

• Perform confidential secretarial duties for agency officials.
• Experience as office manager or executive assistant preferred.
• Knowledge of modern office methods and procedures.
• Ability to multi-task and meet deadlines.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to staff.
• Receives visitors; answers inquiries or refers to official.
• Arranges conferences and meetings; maintains supervisor’s calendar; arranges travel and expense claims.
• Researches and summarizes material for board or commission actions; transcribes confidential material with high accuracy.
• Appears before legislative committees to present facts; drafts proposed legislation; discusses staffing and budget matters.
• Supervises administrative or clerical staff.

Skills

Typing 50 wpm

Education

Six years clerical office work including three years as an office manager/executive assistant or confidential secretary

Job description

State of Oklahoma's Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise other administrative staff. The ideal candidate will have prior experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

This position may be housed at any OJA location in the state and carries an annual salary of $40,805, with extensive benefits.