Secretary V

400 OFFICE OF JUVENILE AFFAIRS; Oklahoma City (OK); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Retirement Savings Plan

Paid time off

Holidays

Training opportunities

Job summary

The Oklahoma Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

You will manage mail, calendars, travel arrangements, and prepare materials for board or commission actions while handling sensitive information with discretion.

Qualifications

• Six years of clerical office work, including three years as an office manager, executive assistant or confidential secretary.
• Ability to type accurately at 50 words per minute.
• Knowledge of business communications, office methods and computer operations.
• Must pass background checks and possess a valid Oklahoma driver's license.

Responsibilities

• Opens, scans and distributes mail; drafts routine correspondence for supervisor's signature.
• Screens calls, provides information, and refers inquiries to staff.
• Receives visitors and schedules meetings; maintains supervisor's calendar; arranges travel.
• Researches and summarizes material for boards or commissions; drafts documents and transcribes notes.
• Assists with budgeting, staffing and purchasing matters; may supervise clerical staff.
• Represents the agency at hearings when required and supports policy discussion.
• Supervises administrative or clerical assistants.

Skills

Typing 50 wpm

Office administration

Supervisory principles

Education

Six years clerical office work with three years admin/secretarial

Job description

Job Posting Title Secretary V Agency 400 OFFICE OF JUVENILE AFFAIRS Supervisory Organization 400 Community Based Services

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Salary: $40,805.00

Job Description

A Career with Purpose The Office of Juvenile Affairs (OJA) is seeking a Secretary V. This position will handle confidential clerical work and may supervise other administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

Key Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Other Duties

Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior. Ability to multi-task and adapt to demanding and changing timelines. Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy. Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Compensation

Annual Salary: $40,805.00

Education and Experience

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Special Requirements

Incumbent must possess a valid Oklahoma driver's license for operating state-owned vehicles. Must be able to pass OSBI and FBI background check. A trial period of 12 months will be required. Some agencies may have determined positions in this job family to be safety sensitive as defined by 63 O.S. § 427.8.

Why You'll Love It Here!

HOPE. COMPASSION. COMMITMENT. As a Hope-centered agency the Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families with the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!

Extensive Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts: Options for healthcare and dependent care expenses.
• Retirement Savings Plan: With a generous company match to help secure your future.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Employee Assistance Program: Support when you need it.
• Longevity Bonuses: For years of dedicated service.
• Training Opportunities: Continuous learning and development for CEU requirements.

About Us

Our vision is that all Oklahoma youth and families have the resources and supports they need to reach their full potential. We collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma youth.

Ready to make a difference?

The State of Oklahoma is an equal opportunity employer

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.