Secretary II

U.S. Department of Veterans Affairs; Oklahoma; In loco; USD 33.000 - 41.000; Tempo pieno

Descrizione del lavoro

Secretary II at the Department of Corrections is an on-site role providing confidential secretarial support to a mid-level administrator. Responsibilities include managing mail, scheduling, travel arrangements, and drafting official correspondence.

The position requires three years of clerical experience, strong business English and typing skills, and the ability to handle sensitive information with tact and discretion. This is a full-time, regular posting with a non-negotiable salary.

Competenze

• Three years of clerical office work or equivalent experience.
• Typing speed of 40 words per minute with accuracy.
• Knowledge of business communications, spelling, punctuation, and public relations.

Mansioni

• Opens, scans and distributes mail; drafts official correspondence.
• Screens calls, provides information or directs to staff; handles inquiries.
• Receives visitors and arranges conferences and travel; maintains calendar.
• Transcribes confidential dictation and prepares meeting records.
• Assists with budgeting, staffing, purchasing, and contracts as needed.

Conoscenze

Typing 40 wpm

Confidential work

Office communications

Public relations

Formazione

Three years clerical experience

Descrizione del lavoro

Job Posting Title Secretary II

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC BJCC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

$36.934.81- this salary is non-negotiable.

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for a mid-level manager.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations.

Skill is required to type accurately from a plain copy at a rate of forty words per minute.

Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; and to establish and maintain working relationships with others.

Education and Experience

Education and Experience requirements at this level consist of three years of clerical office work; or an equivalent combination of education and experience.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.