Secretary III

131 DEPARTMENT OF CORRECTIONS; McLoud (OK); On-site; USD 37,000 - 45,000; Full time

Job summary

The Department of Corrections in Oklahoma is seeking a Secretary III for the Mabel Bassett Correctional Center. This on-site role handles confidential secretarial duties for an agency official or administrator, including composing correspondence, scheduling, travel arrangements, and meeting support.

You must have five years of clerical experience, including two years in a supervisory or confidential secretary role. This is a full-time, on-site position with a non-negotiable salary of $40,627.85.

Qualifications

• Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary.
• On-site position; not eligible for remote work.
• Knowledge of business communications, spelling, punctuation and business English.
• Typing speed: 50 words per minute.

Responsibilities

• Opens, reads or distributes mail and drafts official correspondence.
• Screenss telephone calls and directs callers to appropriate staff.
• Maintains supervisor's calendar and arranges travel itineraries and accommodations.
• Prepares travel claims and expense accounts; generates data for boards/commissions.
• Transcribes confidential dictation and records proceedings of meetings.

Skills

Business communications

Spelling & English

Office methods

Computer operations

Business arithmetic

Public relations

Education

Five years clerical office work (includes two years as office manager/executive assistant or confidential secretary)

Job description

Job Posting Title Secretary III Agency 131

DEPARTMENT OF CORRECTIONS

Supervisory Organization DOC Medical/MBCC

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular Compensation $40,627.85 - This salary is non-negotiable.

Job Description

Location: Mabel Bassett Correctional Center Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions

• Opens, scans or reads and distributes mail;
• composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls;
• provides information or refers callers to appropriate staff members;
• answers inquiries.
• Receives visitors;
• answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings;
• maintains supervisor’s calendar, advising of commitments;
• arranges for travel itinerary and accommodations;
• prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action;
• takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy;
• records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget;
• drafts proposed legislation;
• proposes budget items;
• confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Knowledge, Skills, Abilities and Competencies

• knowledge of the procedures and techniques of business communications;
• of spelling, punctuation, and business English;
• of office methods;
• of computer operations;
• of business arithmetic;
• and of public relations.

Skill is required to type accurately from a plain copy at a rate of fifty words per minute.

• handle confidential work with tact and discretion;
• exercise judgment in interpreting and applying rules or policy;
• establish and maintain working relationships with others;
• provide direction to other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. This is an on-site position and is not eligible for remote work

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.