Secretary V

State of Oklahoma; Oklahoma; On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid vacation

Paid holidays

Training opportunities

Job summary

State of Oklahoma's Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise other administrative staff. The ideal candidate will have prior experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

This position may be housed at any OJA location in the state and carries an annual salary of $40,805, with extensive benefits.

Qualifications

• Perform confidential secretarial duties for agency officials.
• Experience as office manager or executive assistant preferred.
• Knowledge of modern office methods and procedures.
• Ability to multi-task and meet deadlines.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to staff.
• Receives visitors; answers inquiries or refers to official.
• Arranges conferences and meetings; maintains supervisor’s calendar; arranges travel and expense claims.
• Researches and summarizes material for board or commission actions; transcribes confidential material with high accuracy.
• Appears before legislative committees to present facts; drafts proposed legislation; discusses staffing and budget matters.
• Supervises administrative or clerical staff.

Skills

Typing 50 wpm

Education

Six years clerical office work including three years as an office manager/executive assistant or confidential secretary

Job description

Job Posting Title

Secretary V

Agency

400 OFFICE OF JUVENILE AFFAIRS

Supervisory Organization

400 Community Based Services

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary: $40,805.00

Job Description

A Career with Purpose

The Office of Juvenile Affairs (OJA) is seeking a Secretary V. This position will handle confidential clerical work and may supervise other administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

This position may be housed at any physical OJA location in the state.

Key Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.
• Ability to multi-task and adapt to demanding and changing timelines.
• Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy.
• Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Compensation

Annual Salary: $40,805.00

Education And Experience

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Special Requirements

• Incumbent must possess a valid Oklahoma driver’s license for operating state-owned vehicles.
• Must be able to pass OSBI and FBI background check.
• A trial period of 12 months will be required.

Some agencies may have determined positions in this job family to be safety sensitive as defined by 63 O.S.

• 427.8

Why You’ll Love It Here!

HOPE. COMPASSION. COMMITMENT. As a Hope-centered agency the Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families with the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!

Extensive Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts: Options for healthcare and dependent care expenses.
• Retirement Savings Plan: With a generous company match to help secure your future.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Employee Assistance Program: Support when you need it.
• Longevity Bonuses: For years of dedicated service.
• Training Opportunities: Continuous learning and development for CEU requirements.

About Us

Our vision is that all Oklahoma youth and families have the resources and supports they need to reach their full potential. We collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma youth.

The State of Oklahoma is an equal opportunity employer

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.