Senior Executive Secretary – Leadership Team

New Jersey Transit Corporation; Newark (NJ); Presencial; USD 45.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive Family Health Insurance

Flexible Spending Account

Life Insurance

Paid Leave

Tuition Assistance

Pre-Tax Commuter Benefits Plan

401(a) Retirement Plan

401(k) Retirement Plan

457(b) Deferred Savings Plan

Descripción de la vacante

NJ TRANSIT is seeking a Senior Executive Secretary to provide high-level administrative support to leadership. You will manage executive schedules, coordinate meetings and travel, handle correspondence, and assist with reports and presentations.

The role requires handling confidential information and may supervise administrative staff. Responsibilities include preparing complex documents, coordinating with internal teams and external partners, and ensuring efficient communication across

Formación

• High school diploma or equivalent and minimum six years of applied experience.
• Experience with timekeeping software.
• Experience with Procurement Card usage and policies.

Responsabilidades

• Communicates supervisor's instructions to various individuals and departments.
• Furnishes and obtains information from principals or outside representatives.
• Receives and screens calls, letters, and visitors for the principal.
• Schedules appointments and arranges meetings, conferences, and travel.
• Maintains supervisor's correspondence and records; follows up on pending matters.
• Transcribes dictation, including highly technical and confidential material.
• Routes routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Prepares complex documents integrating multiple office tools; may act as office resource for word processing and spreadsheets.
• Oversees flow of work in the supervisor's office and initiates follow-up actions.
• May supervise administrative and junior staff.

Conocimientos

Verbal and written communication

MS Office proficiency

Ability to support senior leadership

Educación

High school diploma or equivalent

Herramientas

Kronos software

Descripción del empleo

NJ TRANSIT is seeking a Senior Executive Secretary to provide high-level administrative support to leadership. You will manage executive schedules, coordinate meetings and travel, handle correspondence, and assist with reports and presentations.

The role requires handling confidential information and may supervise administrative staff. Responsibilities include preparing complex documents, coordinating with internal teams and external partners, and ensuring efficient communication across