Senior Executive Assistant — Leadership Calendar & Travel

J.P. Morgan Chase & Co.; Jersey City (NJ); On-site; USD 57,000 - 99,000; Full time

Job summary

JPMorgan Chase in Jersey City, NJ is seeking a Senior Executive Assistant to provide high-level administrative support to one or more senior executives and backup coverage for the Head of Foundational Services.

RESPONSIBILITIES include managing complex calendars, coordinating meetings and travel across time zones, preparing materials, submitting expense reports, and ensuring timely follow-through on priorities. This role requires discretion and strong communication.

Qualifications

• Demonstrated experience supporting multiple senior leaders in a fast-paced environment.
• At least 5 years of administrative experience.
• Excellent written and verbal communication with attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience coordinating calendars, travel, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality.

Responsibilities

• Provide backup support for the Senior Executive Assistant to the Head of Foundational Services.
• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

MS Office

Education

College degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

JPMorgan Chase in Jersey City, NJ is seeking a Senior Executive Assistant to provide high-level administrative support to one or more senior executives and backup coverage for the Head of Foundational Services.

RESPONSIBILITIES include managing complex calendars, coordinating meetings and travel across time zones, preparing materials, submitting expense reports, and ensuring timely follow-through on priorities. This role requires discretion and strong communication.