Senior Executive Secretary: Leadership Support & Confidential Admin

NYC Health + Hospitals; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

NYC Health + Hospitals is seeking a Senior Executive Secretary to provide high-level secretarial support under executive leadership. The role handles confidential matters with initiative and judgment, coordinating communications, meetings, and administrative tasks across the organization.

Responsibilities include managing executive correspondence, planning high-level meetings, screening calls, maintaining confidential records, and supervising clerical staff.

Qualifications

• Associate’s degree or higher in secretarial science or related field.
• Three years of executive administrative assistant experience; or five years with a high school diploma.
• Bachelor’s degree may substitute four years of relevant experience.

Responsibilities

• Manages executive communications and ensures timely handling of correspondence.
• Plans, coordinates and oversees high-level meetings, takes minutes and distributes agendas.
• Screens and prioritizes telephone calls and messages, routing to appropriate staff.
• Prepares and edits confidential reports; maintains confidential files and records.
• Provides administrative support and demonstrates knowledge of NYC Health + Hospitals policies.
• May supervise administrative clerical staff in the executive office.
• Serves as liaison between senior leadership support staff and external stakeholders.

Skills

Organizational skills

Diplomacy and interpersonal skills

Microsoft Office (Outlook, Word, Excel

Visio

Education

Associate’s degree in Secretarial Science or Office Administration

High school diploma with 5 years executive administrative experience

Bachelor’s degree may substitute four years of experience

Tools

Microsoft Office Suite

Google Workspace

Job description

NYC Health + Hospitals is seeking a Senior Executive Secretary to provide high-level secretarial support under executive leadership. The role handles confidential matters with initiative and judgment, coordinating communications, meetings, and administrative tasks across the organization.

Responsibilities include managing executive correspondence, planning high-level meetings, screening calls, maintaining confidential records, and supervising clerical staff.