Senior Executive Secretary

New Jersey Transit Corporation; Newark (NJ); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Comprehensive Family Health Insurance

Flexible Spending Account

Life Insurance

Paid Leave

Tuition Assistance

Pre-Tax Commuter Benefits Plan

401(a) Retirement Plan

401(k) Retirement Plan

457(b) Deferred Savings Plan

Job summary

NJ TRANSIT is seeking a Senior Executive Secretary to provide high-level administrative support to leadership. You will manage executive schedules, coordinate meetings and travel, handle correspondence, and assist with reports and presentations.

The role requires handling confidential information and may supervise administrative staff. Responsibilities include preparing complex documents, coordinating with internal teams and external partners, and ensuring efficient communication across

Qualifications

• High school diploma or equivalent and minimum six years of applied experience.
• Experience with timekeeping software.
• Experience with Procurement Card usage and policies.

Responsibilities

• Communicates supervisor's instructions to various individuals and departments.
• Furnishes and obtains information from principals or outside representatives.
• Receives and screens calls, letters, and visitors for the principal.
• Schedules appointments and arranges meetings, conferences, and travel.
• Maintains supervisor's correspondence and records; follows up on pending matters.
• Transcribes dictation, including highly technical and confidential material.
• Routes routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Prepares complex documents integrating multiple office tools; may act as office resource for word processing and spreadsheets.
• Oversees flow of work in the supervisor's office and initiates follow-up actions.
• May supervise administrative and junior staff.

Skills

Verbal and written communication

MS Office proficiency

Ability to support senior leadership

Education

High school diploma or equivalent

Tools

Kronos software

Job description

Job Description Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Job Description Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible. We are looking to hire an Senior Executive Secretary!

Summary

The Senior Executive Secretary provides high-level administrative support to various leadership positions. Manage executive schedules, coordinate meetings and travel arrangements, handle correspondence, and assist in preparing reports and presentations. They are responsible for maintaining confidentiality, managing sensitive information, and ensuring efficient communication between executives and other stakeholders. May also supervise other administrative staff and handle special projects as assigned. Provides administrative support to manger and department.

Roles & Responsibilities

• Communicates and/or coordinates supervisor's instructions and desires with various individuals and/or departments.
• Furnishes and obtains information from other principals or outside representatives.
• Receives and screens telephone calls, letters, and/or visitors for the principal. Answers routine questions, obtains and furnishes information as necessary.
• Schedules appointments and arranges meetings, conferences and travel.
• Organizes and maintains supervisor's correspondence and records, following up on pending matters with limited direction.
• Transcribes dictation as appropriate, often of a highly technical and/or confidential nature.
• Routes or answers routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word processing and spreadsheet applications.
• Organizes and expedites flow of work through supervisor's office. Initiates follow-up action.
• May oversee the work of other administrative and junior staff.

Education, Experience And Qualifications

• High school diploma or equivalent and six (6) years of applied experience
• Previous experience with time keeping software
• Previous experience with Procurement Card usage and policies

Knowledge and Skills:

• Strong verbal and written communication skills
• Proficient knowledge of Microsoft Office Suite software
• Proven ability to support senior leadership

Preferred

• Knowledge of Kronos software

At NJ Transit you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans:
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer.

Salary:

$45,000 - $85,000