Senior Executive Operations & Admin Specialist

UC San Diego Health; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health is hiring an Executive Operations Administrator to provide full administrative support to the Health Campus Development department, the CAO, and the Director. The role covers calendar management, travel support, budget review, and liaison with HR, IT, and Payroll, among others.

The position demands seven-plus years of related experience or a Bachelor’s with three years, strong analytical skills, discretion, and excellent communication.

Qualifications

• Seven years of related experience, or a Bachelor’s + three years in related work.
• Familiarity with the organization’s processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Knowledge of FERPA regulations.
• Thorough knowledge of common organization-specific software.
• Strong analytical / problem-solving skills.
• Political acumen and sensitivities to differing perspectives within all levels.
• Strong written and verbal communication skills.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain confidentiality.
• Strong skills in problem identification.

Responsibilities

• Support the general needs of the Health Campus Development department and help staff achieve their goals and objectives and support local operations, including long-term efforts to identify, assess, track, and implement efficiencies in operations.
• Provide operational support across the department, including daily engagement, weekly reporting tools and escalation techniques, monthly scorecard reporting, performance reporting, and organizational collaboration support.
• Partner with Facilities Planning, Design, and Construction teams and Campus Project Management in all ways aligned with the full suite of administrative support.
• Perform surveys and studies in support of quality improvements related to project execution and resource management.
• Operational improvement project-based coordination and co-management with internal partners and external departments.
• Organizing, designing, and drafting organizational website content.
• Manage, plan, and administer a range of administrative operations with intent to drive department-wide alignment and organization.
• Special projects, as assigned.

Skills

C-suite support

Calendaring

FERPA knowledge

Analytical skills

Confidentiality

Communication

Multi-tasking

Discretion

Problem solving

Political acumen

Education

Bachelor’s degree in related area

Tools

Outlook

Teams

Sharepoint

Word

PowerPoint

Excel

Job description

UC San Diego Health is hiring an Executive Operations Administrator to provide full administrative support to the Health Campus Development department, the CAO, and the Director. The role covers calendar management, travel support, budget review, and liaison with HR, IT, and Payroll, among others.

The position demands seven-plus years of related experience or a Bachelor’s with three years, strong analytical skills, discretion, and excellent communication.