Senior Executive Assistant to the CHRO

University of California San Diego; San Diego (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

University of California San Diego Health seeks an Executive Assistant to the Chief Human Resources Officer. The role provides comprehensive administrative support, manages complex scheduling, meetings, communications, and travel arrangements for the CHRO, interfacing with internal teams and external partners with discretion and professionalism.

The successful candidate coordinates leadership meetings, prepares reports and presentations, and supports HR operations in a fast-paced, confidential

Qualifications

• Nine years of related experience, education/training, OR a Bachelor’s degree in related area plus five years of related experience/training.
• Experience organizing calendars and providing administrative support to an executive in a large organization, including preparing complex and confidential presentations.
• Experience researching, compiling and summarizing complex and/or highly sensitive issues, policies and topics.
• Advanced knowledge of the organization's processes, protocols and procedures.
• Political acumen and sensitivities to differing perspectives within all levels of the organization and external constituencies.
• Strong skills to communicate and influence effectively with staff, faculty, alumni/donors, students and external constituents.

Responsibilities

• Coordinate the CHRO's office, managing complex scheduling, meetings, travel, and communications.
• Prepare correspondence, reports, presentations, and meeting materials.
• Facilitate communication across HR and organizational stakeholders in a confidential environment.
• Support leadership meetings and cross‑functional collaboration with internal teams and external partners.

Skills

Executive support

Calendar management

Confidential communications

Presentation preparation

Coordination

Education

Bachelor’s degree + 5 years experience

Tools

PowerPoint

Calendar software

Job description

University of California San Diego Health seeks an Executive Assistant to the Chief Human Resources Officer. The role provides comprehensive administrative support, manages complex scheduling, meetings, communications, and travel arrangements for the CHRO, interfacing with internal teams and external partners with discretion and professionalism.

The successful candidate coordinates leadership meetings, prepares reports and presentations, and supports HR operations in a fast-paced, confidential