Executive Operations & Projects Administrator

University of California - San Diego Medical Centers; San Diego (CA); Hybrid; USD 87,000 - 127,000; Full time

Job summary

University of California - San Diego Medical Centers seeks an experienced administrative professional to provide comprehensive support to the Health Campus Development department, the CAO, and the Director. Responsibilities include calendar and meeting management, event planning, travel support, and cross-department communications.

The role also covers budget and PO maintenance, labor resource planning, and liaison with HR, IT, Payroll, and Supply Chain.

Qualifications

• 7+ years of related experience, education/training, OR a Bachelor's degree in related area plus 3 years of related experience/training.
• Familiarity with the organization's processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Knowledge of FERPA and related federal regulations.
• Strong proficiency in common computer applications and data handling.
• Solid analytical and problem-solving skills.
• Ability to communicate effectively with diverse stakeholders and maintain discretion.

Responsibilities

• Support the Health Campus Development department and assist staff to achieve goals and streamline operations.
• Provide operational reporting, weekly tools, and escalation techniques; support monthly scorecards and performance reporting.
• Collaborate with Facilities, Finance, HR, and IT to enhance efficiency and cross-functional alignment.
• Conduct surveys and studies to drive quality improvements in project execution and resource management.
• Coordinate special projects and liaise with internal and external partners to maintain aligned processes.

Education

Bachelor's degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

University of California - San Diego Medical Centers seeks an experienced administrative professional to provide comprehensive support to the Health Campus Development department, the CAO, and the Director. Responsibilities include calendar and meeting management, event planning, travel support, and cross-department communications.

The role also covers budget and PO maintenance, labor resource planning, and liaison with HR, IT, Payroll, and Supply Chain.