Executive Assistant to CHRO - Strategic Admin & Scheduling

UC San Diego; San Diego (CA); On-site; USD 82,000 - 148,000; Full time

Job summary

UC San Diego Health seeks an Executive Assistant to support the Chief Human Resources Officer. This role manages complex scheduling, meeting logistics, communications, and travel arrangements, serving as the primary liaison for the CHRO's office across HR and organizational partners.

Working in a fast-paced, confidential environment, the Executive Assistant coordinates leadership meetings, prepares presentations and reports, and facilitates cross‑functional communications.

Qualifications

• Nine years of related experience or a Bachelor's degree in related area plus five years of related experience/training.
• Demonstrated experience organizing calendars and providing related administrative support to an executive in a large organization; includes preparing complex and confidential presentations.
• Experience researching, compiling and summarizing complex and / or highly sensitive issues, policies and topics.
• Advanced knowledge of the organization's processes, protocols and procedures.
• Political acumen and sensitivities to differing perspectives within all organization levels and external constituencies.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.

Responsibilities

• Coordinate CHRO schedules, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations and meeting materials.
• Facilitate communication across HR and organizational stakeholders.
• Operate in a fast-paced, confidential environment with discretion and initiative.

Skills

Executive support

Calendar management

Presentation prep

Communication

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Calendar tools

Job description

UC San Diego Health seeks an Executive Assistant to support the Chief Human Resources Officer. This role manages complex scheduling, meeting logistics, communications, and travel arrangements, serving as the primary liaison for the CHRO's office across HR and organizational partners.

Working in a fast-paced, confidential environment, the Executive Assistant coordinates leadership meetings, prepares presentations and reports, and facilitates cross‑functional communications.