Executive Operations Coordinator: Health Campus Development

UC San Diego; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health Campus Development seeks an experienced administrative professional to support the CAO and Director in calendar management, meeting coordination, and travel arrangements. The role emphasizes timely, high-quality service and seamless communication across the department.

In addition to budget reviews and PO maintenance, the position covers labor resource management, HR/IT/payroll liaison, and general business support to sustain efficient local operations and project execution.

Qualifications

• Seven years of related experience, or a Bachelor's degree plus three years of related experience.
• Familiarity with organizational processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Knowledge of FERPA or similar regulatory considerations.
• Strong written and verbal communication skills.
• Ability to multi-task with demanding timeframes.

Responsibilities

• Support the general needs of the Health Campus Development department and help staff achieve goals and objectives; identify and implement operational efficiencies.
• Provide daily operational support, weekly reporting tools, monthly scorecard reporting, and escalation handling.
• Partner with Facilities Planning, Design, Construction, and Campus Project Management.
• Conduct surveys and studies to support quality improvements in project execution and resource management.
• Coordinate internal and external department coordination (HR, IT/IS, Finance, etc.).
• Organize, draft, and manage website content for the department.
• Oversee administrative operations to drive alignment with tools, structure, and standards.
• Handle special projects as assigned.

Skills

Calendar management

Stakeholder communication

Analytical skills

Discretion/confidentiality

Multi-tasking

Education

Bachelor's degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health Campus Development seeks an experienced administrative professional to support the CAO and Director in calendar management, meeting coordination, and travel arrangements. The role emphasizes timely, high-quality service and seamless communication across the department.

In addition to budget reviews and PO maintenance, the position covers labor resource management, HR/IT/payroll liaison, and general business support to sustain efficient local operations and project execution.