Senior Executive Operations & Calendar Coordinator

University of California San Diego; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health in San Diego seeks an Executive Operations Administrator to provide comprehensive administrative support to the Health Campus Development department, CAO, and Director. Responsibilities include calendar coordination, meeting management, travel support, and communications.

This role also handles budget/PO processes, labor resource management, and coordination with HR, IT, Payroll, and Facilities to ensure smooth operations.

Qualifications

• Seven years of related experience, or a Bachelor's degree plus three years in related work.
• Experience supporting C-suite executives in large, complex environments.
• Calendaring and managing multi-organizational meetings.
• Knowledge of FERPA and confidentiality.
• Solid proficiency with common office software and analytical skills.

Responsibilities

• Provide administrative support to the Health Campus Development department, CAO, and Director; calendar management, meeting coordination, travel support, and communications.
• Financial management support: budget report reviews, PO maintenance, non-labor submissions.
• Labor resource management: timekeeping, productivity reviews, interview coordination, org chart maintenance.
• External liaison with HR, IT/IS, Payroll, Supply Chain and clinical leaders for operational efficiency.
• Organize, design, and maintain department website content; drive department-wide alignment using established tools and standards.

Skills

C-suite support

Calendaring

Confidentiality

Communication

Multi-tasking

Analytical skills

Education

Bachelor’s degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health in San Diego seeks an Executive Operations Administrator to provide comprehensive administrative support to the Health Campus Development department, CAO, and Director. Responsibilities include calendar coordination, meeting management, travel support, and communications.

This role also handles budget/PO processes, labor resource management, and coordination with HR, IT, Payroll, and Facilities to ensure smooth operations.