Senior Executive Assistant to VP, Sales Leadership

CVS Health; Alton (IL); Sur place; USD 32 000 - 81 000; Plein temps

Résumé du poste

CVS Health is seeking an experienced executive assistant to provide dedicated support to two Vice Presidents, coordinating complex calendars, travel, and communications. You will partner across sales leadership, finance, HR, marketing, legal, and operations to drive key initiatives and ensure efficient operations.

The role emphasizes discretion with confidential information, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 5+ years of executive administrative experience supporting senior leaders, preferably in a sales, healthcare, or highly matrixed corporate environment.
• Demonstrated ability to manage multiple priorities, deadlines, and executive schedules in a fast-paced environment.
• Strong organizational, problem-solving, and decision-making skills with exceptional attention to detail.
• Proven ability to manage highly confidential and sensitive information with discretion and professionalism.
• Experience coordinating cross-functional projects, executive meetings, and business initiatives.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, Teams, and Word.
• Excellent written and verbal communication skills with the ability to interact effectively with executives, internal partners, and external stakeholders.

Responsabilités

• Provide comprehensive executive administrative support to two senior sales leaders, managing complex calendars, prioritizing competing demands, and coordinating meetings, events, and business engagements.
• Serve as a key point of contact for internal and external stakeholders, ensuring timely, professional, and effective communication on behalf of executive leadership.
• Coordinate and support sales leadership meetings, team calls, area business planning reviews, client engagements, and team training, including agenda development, logistics, presentation preparation, and follow-up actions.
• Manage domestic travel arrangements, expense reporting for sales leadership and various team members, processing and submitting invoices for sponsorships, tradeshows and client events while ensuring compliance with company policies and budget requirements.
• Compile and update various reports, client listings, distribution lists, presentations, dashboards, and executive communications.
• Serve as CyberGrants Superuser and manage related form and approval documentation entry.
• Support strategic projects and initiatives by tracking milestones, gathering information, coordinating cross-functional stakeholders, and monitoring action items to ensure successful execution.
• Oversee sensitive and confidential business information, including sales performance data, organizational changes, customer information, and executive communications with discretion and integrity.
• Establish and maintain efficient workflows and administrative processes that improve productivity and support organizational effectiveness for the sales leadership team.
• Partner with sales, finance, human resources, marketing, legal, and operations teams to facilitate communication, support business priorities, and drive execution of key deliverables.
• Anticipate executive needs, proactively resolve administrative challenges, and identify opportunities to improve processes that support business growth and operational excellence.
• Provide additional administrative and project support as needed to ensure continuity of operations and successful execution of organizational priorities.

Connaissances

Executive support

Calendar management

Communication

Travel coordination

Confidentiality

Cross-functional collaboration

Formation

Bachelor's degree

Outils

Microsoft Office

Description du poste

CVS Health is seeking an experienced executive assistant to provide dedicated support to two Vice Presidents, coordinating complex calendars, travel, and communications. You will partner across sales leadership, finance, HR, marketing, legal, and operations to drive key initiatives and ensure efficient operations.

The role emphasizes discretion with confidential information, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.