Senior Executive Assistant to Partners — Operations & Strategy Lead

United Future; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

United Future is seeking an experienced Senior Administrative Assistant to support senior leadership and manage day-to-day operations in a fast-moving investment firm environment.

The role emphasizes professional relationships, accountability, and teamwork, with responsibilities spanning executive support, travel coordination, meetings, and internal communications. The ideal candidate combines proactive problem-solving with polished professionalism.

Qualifications

• 6+ years of administrative, executive support, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Office administration

Communication

Discretion

Education

No specific degree required

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

United Future is seeking an experienced Senior Administrative Assistant to support senior leadership and manage day-to-day operations in a fast-moving investment firm environment.

The role emphasizes professional relationships, accountability, and teamwork, with responsibilities spanning executive support, travel coordination, meetings, and internal communications. The ideal candidate combines proactive problem-solving with polished professionalism.