Senior Executive Assistant to Partners

Your Talent Team; Pittsburgh (Allegheny County); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Your Talent Team is seeking a Senior Administrative Assistant for our client in the United States. The role focuses on supporting senior leadership with high-level administrative tasks and driving smooth day-to-day operations.

Ideal candidates are organized, proactive, and professional, capable of managing complex calendars, travel itineraries, expense reporting, and cross-functional communications. This fast-paced environment rewards teamwork, discretion, and reliability as the firm grows.

Qualifikationen

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.
• Resourceful, dependable, and comfortable working both independently and as part of a collaborative team.
• Ability to maintain discretion and professionalism when handling sensitive or confidential information.

Aufgaben

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and changing leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate recurring meetings and logistics, including materials and catering.
• Maintain conference rooms, office supplies, and deliveries; provide reception coverage as needed.
• Assist with expense reporting and reconciliation; serve as backup for recurring expenses.
• Support CRM administration, data maintenance, onboarding, and internal communications.
• Assist with newsletters and firm communications; support special projects and business development initiatives.
• Coordinate important mailings and time-sensitive materials; maintain organized records.

Kenntnisse

Executive support

Calendar management

Organization & planning

Written & verbal communication

Interpersonal skills

Discretion & confidentiality

Proactive mindset

Tools

Concur

MS Word

MS Excel

PowerPoint

Outlook

MS Teams

Zoom

Jobbeschreibung

Your Talent Team is seeking a Senior Administrative Assistant for our client in the United States. The role focuses on supporting senior leadership with high-level administrative tasks and driving smooth day-to-day operations.

Ideal candidates are organized, proactive, and professional, capable of managing complex calendars, travel itineraries, expense reporting, and cross-functional communications. This fast-paced environment rewards teamwork, discretion, and reliability as the firm grows.