Senior Executive Assistant to Partners & Operations

KingRecruitingServices; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

KingRecruitingServices is representing a growing investment firm seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations. The role is highly visible and requires proactive calendar management, travel planning, and cross-functional coordination.

The ideal candidate will be organized, professional, and capable of handling confidential information in a fast-paced environment, contributing to business development and operational efficiency.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Experience supporting senior-level executives or leadership teams.
• Proven ability to manage multiple priorities with deadlines.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage calendars, meetings, and scheduling priorities; coordinate travel and itineraries.
• Assist with expense reporting and backup for recurring duties.
• Support CRM, internal communications, and special projects.
• Coordinate mailings, records, and internal firm communications.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Stakeholder communication

MS Office / productivity tools

Tools

Concur

Microsoft Teams

Zoom

Outlook

Job description

KingRecruitingServices is representing a growing investment firm seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations. The role is highly visible and requires proactive calendar management, travel planning, and cross-functional coordination.

The ideal candidate will be organized, professional, and capable of handling confidential information in a fast-paced environment, contributing to business development and operational efficiency.