Executive Assistant & Office Operations Leader

Unison Risk Advisors; Cockeysville (MD); On-site; USD 80,000 - 100,000; Full time

Job summary

Unison Risk Advisors is seeking an experienced Executive Assistant & Office Manager to provide high-level administrative support to senior executives and to oversee the headquarters' daily operations.

You will manage calendars, travel, meetings, and projects while coordinating office services, facilities, vendors, and workplace operations to ensure a professional and efficient work environment. This role demands discretion, strong communication, and independent judgment.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum of 5 years of progressively responsible executive support experience.
• Prior experience supporting senior executives, C-suite leaders, or company owners strongly preferred.
• Previous office management, facilities coordination, workplace operations, or vendor management experience preferred.
• Experience coordinating executive travel, meetings, and special projects.
• Exceptional organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated ability to exercise sound judgment and make decisions independently.
• Strong interpersonal skills with the ability to interact professionally across all levels of the organization.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong project coordination and follow-through skills.
• Ability to manage multiple priorities and adapt quickly to changing business needs.
• Customer-service mindset with a proactive and solutions-oriented approach.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy and attention to detail.

Responsibilities

• Manage complex executive calendars, coordinate meetings, prioritize requests, and resolve scheduling conflicts.
• Prepare agendas, presentations, briefing materials, correspondence, and reports.
• Attend meetings to capture notes, decisions, and action items.
• Arrange travel itineraries and process expense reports accurately.
• Oversee front-desk operations and provide professional access to executives for stakeholders.
• Coordinate facilities, vendors, and office services to maintain an efficient workplace environment.
• Support board and leadership meetings with logistics and materials.
• Monitor budgets and office expenses; identify cost-saving opportunities.

Skills

Executive support

Organizational skills

Time management

Written and verbal communication

Confidentiality

Independent judgment

Interpersonal skills

Multitasking

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Unison Risk Advisors is seeking an experienced Executive Assistant & Office Manager to provide high-level administrative support to senior executives and to oversee the headquarters' daily operations.

You will manage calendars, travel, meetings, and projects while coordinating office services, facilities, vendors, and workplace operations to ensure a professional and efficient work environment. This role demands discretion, strong communication, and independent judgment.