Senior Executive Assistant to Partners — Operations & BD Support

Talent With Heart; Pittsburgh (Allegheny County); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Talent With Heart is seeking a Senior Administrative Assistant to support Partner-level leadership and oversee day-to-day office operations in a dynamic, fast-paced setting. The role requires strong organizational skills, proactive problem-solving, and the ability to balance executive support with broader operational duties.

The ideal candidate will have 6+ years of relevant experience, exceptional communication, and the confidence to manage complex calendars, travel, and expense processes while

Formación

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.

Responsabilidades

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Conocimientos

Executive support

Calendar management

Travel arrangements

Communication

Relationship building

Problem solving

Attention to detail

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Descripción del empleo

Talent With Heart is seeking a Senior Administrative Assistant to support Partner-level leadership and oversee day-to-day office operations in a dynamic, fast-paced setting. The role requires strong organizational skills, proactive problem-solving, and the ability to balance executive support with broader operational duties.

The ideal candidate will have 6+ years of relevant experience, exceptional communication, and the confidence to manage complex calendars, travel, and expense processes while