Senior Executive Assistant to Managing Directors

JP Morgan Chase; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

JPMorgan Chase & Co. in New York seeks an Executive Assistant to support senior management within the Corporate Controllers Business Management & Administrative Professionals team. The role emphasizes calendar management, travel logistics, event coordination, and producing professional communications for internal clients.

Five days in the office are required, with heavy interaction across divisions. The ideal candidate has extensive administrative experience, superb organizational skills, and

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio’s.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.

Skills

Administrative support

Calendar management

Executive communication

Microsoft Office

Interpersonal skills

Attention to detail

Travel coordination

Confidentiality

Education

College degree

Tools

Microsoft Office

Job description

JPMorgan Chase & Co. in New York seeks an Executive Assistant to support senior management within the Corporate Controllers Business Management & Administrative Professionals team. The role emphasizes calendar management, travel logistics, event coordination, and producing professional communications for internal clients.

Five days in the office are required, with heavy interaction across divisions. The ideal candidate has extensive administrative experience, superb organizational skills, and