Senior Executive Assistant to Leadership — Remote

NVision Quantum Technologies; Northern (KY); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Stock options

Health insurance

401K with employer match

30 days PTO

Fully remote with flexible hours

Job summary

NVision Quantum Technologies seeks an experienced Executive Assistant to provide high-level administrative and operational support to our leadership team. You will manage complex calendars, coordinate travel, handle inquiries, prepare reports, organize meetings and events, and liaise with vendors to support daily operations.

The role requires 5+ years of EA experience, proficiency in Google Workspace and MS Office, excellent English communication, and the ability to work independently in a fully

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• Minimum of 5 years of professional experience as an Executive Assistant to senior management.
• Proficiency in using office software, including Google Workspace and Microsoft Office Suite.
• Excellent written and verbal communication in English; German is a plus.

Responsibilities

• Own and proactively manage complex executive calendars across multiple time zones, prioritizing meetings, resolving scheduling conflicts, and preparing supporting materials.
• Plan and organize domestic and international travel arrangements (flights, accommodation, ground transportation, and itineraries).
• Provide high-level administrative support by screening, prioritizing, and managing inquiries, emails, and correspondence.
• Handle expense reports and reimbursements accurately, ensuring timely submission and compliance with policies.
• Organize and coordinate team meetings, external visits, workshops, demos, conferences, and special events.
• Build and maintain relationships with external vendors and partners to support operational needs.
• Assist in coordination and execution of special projects and initiatives.
• Provide general administrative support to the Business Services team.

Skills

Calendar management

Google Workspace

Microsoft Office

English proficiency

Time management

Education

Bachelor's degree preferred

Tools

Calendar management tools

Job description

NVision Quantum Technologies seeks an experienced Executive Assistant to provide high-level administrative and operational support to our leadership team. You will manage complex calendars, coordinate travel, handle inquiries, prepare reports, organize meetings and events, and liaise with vendors to support daily operations.

The role requires 5+ years of EA experience, proficiency in Google Workspace and MS Office, excellent English communication, and the ability to work independently in a fully