Senior Executive Assistant to 3+ Executives | Remote, Global

Swooped; United States; On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Generous vacation

Job summary

Viz.ai is seeking an experienced Executive Assistant to support 3+ senior executives on a remote US team. You will manage calendars, coordinate travel, and join meetings to capture notes and drive follow-ups.

The ideal candidate has 5+ years of EA experience, strong written and verbal communication, and comfort working with global remote teams across time zones, including the Pacific or Mountain regions.

Qualifications

• 5+ years of EA experience supporting multiple C-level or VP executives, preferably in SaaS or healthcare.

Responsibilities

• Manage complex, ever-changing calendars for 3+ senior executives.
• Arrange detailed domestic and international travel plans.
• Join meetings to capture notes and action items.
• Create, edit and maintain docs, memos, sheets and presentations.
• Track commitments and follow up on priorities and correspondence.
• Support admin tasks: meeting prep, expense reports, research, reservations.

Skills

Calendar management

Executive support

Communication

Global remote teams

Proactive problem solving

Tools

G-Suite

Slack

Brex

Job description

Viz.ai is seeking an experienced Executive Assistant to support 3+ senior executives on a remote US team. You will manage calendars, coordinate travel, and join meetings to capture notes and drive follow-ups.

The ideal candidate has 5+ years of EA experience, strong written and verbal communication, and comfort working with global remote teams across time zones, including the Pacific or Mountain regions.