Executive Assistant to 3 Executives | Travel & Office Ops

Naoris Quantum Protocol; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Naoris Quantum Protocol Inc. is seeking an experienced Executive Assistant to support three executives in a fast-paced, dynamic environment. You will manage calendars, coordinate complex travel, and ensure the office runs smoothly while handling confidential information with discretion.

Ideal candidates have 5+ years of EA experience, exceptional communication, and proficiency in MS Office and Google Workspace. The role offers competitive compensation and a collaborative, high-energy team.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting multiple senior leaders simultaneously
• Exceptional organizational skills with the ability to manage competing priorities without dropping the ball
• Outstanding written and verbal communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Experience booking and managing complex domestic and international travel
• Proven ability to handle confidential information with professionalism and discretion
• Ability to work independently, anticipate needs, and make sound decisions in real time

Responsibilities

• Manage and prioritize calendars for three executives, resolving scheduling conflicts and ensuring leaders are prepared for every meeting
• Draft, proofread, and send correspondence, reports, and presentations on behalf of executives
• Screen and triage emails, calls, and meeting requests, escalating only what requires executive attention
• Prepare briefing materials, agendas, and follow-up action items for internal and external meetings
• Coordinate domestic and international travel arrangements and expense reporting
• Oversee day-to-day office operations, vendor relationships, and facilities coordination

Skills

Executive support

Organization

Communication

Time management

Discretion

Independent work

Education

Business Administration degree

Tools

Microsoft Office

Google Workspace

Concur/Expensify

Asana/Monday.com

Job description

Naoris Quantum Protocol Inc. is seeking an experienced Executive Assistant to support three executives in a fast-paced, dynamic environment. You will manage calendars, coordinate complex travel, and ensure the office runs smoothly while handling confidential information with discretion.

Ideal candidates have 5+ years of EA experience, exceptional communication, and proficiency in MS Office and Google Workspace. The role offers competitive compensation and a collaborative, high-energy team.