Senior Executive Assistant to Leadership

1103 Team Member Services; Orange City (FL); On-site; USD 46,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave

Job summary

AdventHealth in Orange City, FL is seeking an experienced Executive Administrative Assistant to coordinate the executive calendar, manage communications, and support department operations. You will handle invoices, prepare reports, assist with budgets, develop PowerPoint presentations, and maintain filing systems.

Strong MS Office skills, attention to detail, and ability to multitask are essential. This full-time role offers day shift benefits from day one and opportunities to contribute to our

Qualifications

• Proficient with PowerPoint, Excel and Word.
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors.
• Strong emphasis on organizational skills and attention to detail, and ability to multitask.
• Ability to handle sensitive and confidential data.
• Ability to work independently or in a team environment.
• Good math skills and proficiency with spreadsheets.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens mail, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Assists with creating PowerPoint presentations and minor graphic edits, and maintains Excel reports for departmental reporting.
• Attends meetings, takes minutes, transcribes, and prepares documentation as needed.
• Maintains department electronic filing system and supports project assignments.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Multitasking

Data confidentiality

Independent work

Written communication

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

Visio

Microsoft Office

Job description

AdventHealth in Orange City, FL is seeking an experienced Executive Administrative Assistant to coordinate the executive calendar, manage communications, and support department operations. You will handle invoices, prepare reports, assist with budgets, develop PowerPoint presentations, and maintain filing systems.

Strong MS Office skills, attention to detail, and ability to multitask are essential. This full-time role offers day shift benefits from day one and opportunities to contribute to our