Executive Medical Admin – Structural Heart Team

AdventHealth; Tampa, Northern (FL, KY); Hybrid; USD 45,000 - 84,000; Full time

Job summary

AdventHealth in Tampa, FL seeks a detail‑oriented administrative professional to manage communications for the executive team and department. You will coordinate calendars, screen calls, and process correspondence to optimize time usage while supporting hospital operations.

The role requires strong MS Office skills, healthcare familiarity, and the ability to work independently or with others. Prior medical front office experience is highly valued.

Qualifications

• Proficient with MS Office (Word, Excel, PowerPoint).
• Strong communication with all levels of management and external vendors.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle sensitive and confidential data.
• Ability to work independently or as part of a team.
• Good math skills and spreadsheet familiarity.
• Professional interactions with internal and external customers.
• Strong verbal and written communication; healthcare experience preferred.
• Proficient in data entry and PC use.
• Knowledge of medical terminology.
• Visio and other MS applications preferred.
• Analytical thinking and executive support experience preferred.

Responsibilities

• Manages communications for the Executive and department, including written correspondence and phone contacts.
• Coordinates and maintains the Executive’s calendar for meetings and appointments.
• Screens mail, routes callers, reduces paper flow and follows up on correspondence.
• Collaborates with administrative staff across hospital system and community.
• Attends meetings, takes minutes, transcribes, and prepares documentation.
• Performs other duties as assigned.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Multitasking

Confidential data handling

Independent or team work

Verbal and written communication

Healthcare environment knowledge

Medical terminology

Education

High School Diploma

Associate degree

BLS/CMMA/ CMA/ RMA licenses (certifications)

CMAC/NCMA/CCMA licenses

NCMA/ NRCMA certifications

Tools

Visio

Other MS applications

Job description

AdventHealth in Tampa, FL seeks a detail‑oriented administrative professional to manage communications for the executive team and department. You will coordinate calendars, screen calls, and process correspondence to optimize time usage while supporting hospital operations.

The role requires strong MS Office skills, healthcare familiarity, and the ability to work independently or with others. Prior medical front office experience is highly valued.