Executive Assistant Exempt

1103 Team Member Services; Orange City (FL); On-site; USD 46,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave

Job summary

AdventHealth in Orange City, FL is seeking an experienced Executive Administrative Assistant to coordinate the executive calendar, manage communications, and support department operations. You will handle invoices, prepare reports, assist with budgets, develop PowerPoint presentations, and maintain filing systems.

Strong MS Office skills, attention to detail, and ability to multitask are essential. This full-time role offers day shift benefits from day one and opportunities to contribute to our

Qualifications

• Proficient with PowerPoint, Excel and Word.
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors.
• Strong emphasis on organizational skills and attention to detail, and ability to multitask.
• Ability to handle sensitive and confidential data.
• Ability to work independently or in a team environment.
• Good math skills and proficiency with spreadsheets.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens mail, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Assists with creating PowerPoint presentations and minor graphic edits, and maintains Excel reports for departmental reporting.
• Attends meetings, takes minutes, transcribes, and prepares documentation as needed.
• Maintains department electronic filing system and supports project assignments.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Multitasking

Data confidentiality

Independent work

Written communication

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

Visio

Microsoft Office

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits from Day One

Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule

Full time Shift: Day (United States of America) Address: 1061 MEDICAL CENTER DR City: ORANGE CITY State: Florida Postal Code: 32763

Job Description

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and the department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting.
• Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed.
• Manages the department's electronic filing system.
• Assists with managing project assignments for the department as needed.
• Assists with developing the annual operating budgets and supports the strategic planning process.
• Represents the department on cross-functional teams and task forces within the hospital and at community events.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Proficient with computer programs with word processing: PowerPoint, Excel and Word.
• [Required] Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders.
• [Required] Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multitask.
• [Required] Ability to deal with data that is of a sensitive and confidential nature.
• [Required] Ability to work independently or in a team environment.
• [Required] Good math skills with an ability to understand and work with spreadsheets.
• [Required] Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process.
• [Required] Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process.
• [Preferred] Visio
• [Preferred] All other Microsoft applications
• [Preferred] Great math skills
• [Preferred] Analytical and critical-thinking skills
• [Preferred] Executive clerical support training

Education

• High School Grad or Equiv [Required]
• Associate [Preferred]
• Bachelor's [Preferred]
• Field of Study: in Business or related field

Work Experience

• 2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
• 5+ years of secretarial/administrative experience [Required]
• Prior administrative support for an executive/C-Suite level [Preferred]

Licenses and Certifications

• Driver's License (DL) [Preferred]
• National Notary Association Notary Public (NNANP) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

Pay Range: $45,656.00 - $84,905.60

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.