Senior Executive Assistant to Leadership

Usbank; Minneapolis (MN); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Disability Insurance

Parental leave

401(k)

Job summary

U.S. Bank is seeking an Administrative Assistant to provide high-level administrative support to senior business leaders, ensuring efficient day-to-day operations and polished executive communication.

The role involves coordinating complex calendars, travel planning, expense reporting, and organizing meetings with internal and external stakeholders. The ideal candidate will have five or more years of administrative experience, expert Microsoft 365 skills (Teams, Outlook, PowerPoint, Word), and a

Qualifications

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

Responsibilities

• Manage complex calendars for senior business leaders, including prioritizing requests, resolving scheduling conflicts, and ensuring leaders are prepared for meetings and commitments.
• Coordinate, schedule, and support meetings, including preparing agendas, gathering materials, confirming attendees, managing logistics, and documenting follow-up items as needed.
• Host and facilitate Microsoft Teams meetings, including setting up meeting links, managing participant access, supporting presentations, and troubleshooting basic meeting needs.
• Book domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and related logistics in alignment with company policies.
• Prepare, submit, and track expense reports accurately and timely, ensuring appropriate documentation, receipts, coding, and approvals.
• Plan and coordinate business events, leadership meetings, offsites, team gatherings, and other activities, including venue coordination, catering, communications, materials, and day‑of execution.
• Prepare, edit, and coordinate PowerPoint presentations and related content for meetings, business reviews, leadership updates, and executive communications.
• Coordinate content from multiple contributors, ensuring materials are complete, accurate, well-organized, and delivered on deadline.
• Manage office supply needs, including ordering, inventory monitoring, vendor coordination, and ensuring the workspace is appropriately equipped.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Serve as a reliable point of contact for internal partners, external stakeholders, and other administrative professionals.
• Support special projects and ad hoc requests that improve executive effectiveness, team coordination, and business operations.

Skills

Time management

Discretion

Communication

Problem solving

Organizational skills

Adaptability

Interpersonal skills

Attention to detail

Calm under pressure

Education

High school diploma

Tools

Microsoft Teams

Outlook

PowerPoint

Word

Job description

U.S. Bank is seeking an Administrative Assistant to provide high-level administrative support to senior business leaders, ensuring efficient day-to-day operations and polished executive communication.

The role involves coordinating complex calendars, travel planning, expense reporting, and organizing meetings with internal and external stakeholders. The ideal candidate will have five or more years of administrative experience, expert Microsoft 365 skills (Teams, Outlook, PowerPoint, Word), and a