Senior Executive Assistant – IT Leaders

Us Bank; Hopkins (MN); Hybrid; USD 3,331,000 - 92,295,000; Full time

Job summary

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in IT.

The role includes coordinating calendars, meetings, travel, and communications, acting as a key point of contact for internal and external partners, and handling confidential information with discretion. The position requires a high school diploma, 5+ years of admin experience for leaders, strong organization, MS 365 proficiency, and excellent written and verbal communication.

Qualifications

• High school diploma or equivalent.
• 5+ years of administrative assistant experience for leaders.
• Strong organizational and time-management skills.
• Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines.
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.

Responsibilities

• Manage executive calendars and scheduling priorities
• Plan and coordinate meetings, events, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting materials
• Manage Outlook delegate access, shared mailboxes, and distribution lists
• Support leadership communications and organizational announcements
• Track action items and facilitate follow-up activities
• Coordinate team events, leadership meetings, and town halls
• Handle confidential information with professionalism and discretion
• Partner with leaders to improve organizational effectiveness and execution
• Partner with peers to coordinate supplies and logistics for the local office

Skills

Calendar management

Microsoft 365

Communication

Attention to detail

Multi-priority handling

Discretion

Education

High school diploma or equivalent

Tools

Outlook

Teams

Word

Excel

PowerPoint

Copilot

Job description

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in IT.

The role includes coordinating calendars, meetings, travel, and communications, acting as a key point of contact for internal and external partners, and handling confidential information with discretion. The position requires a high school diploma, 5+ years of admin experience for leaders, strong organization, MS 365 proficiency, and excellent written and verbal communication.