Executive IT Assistant | Calendar & Communications

U.S. Bank; Hopkins (MN); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) and retirement plan

Paid vacation

11 paid holidays

Parental leave

Sick leave

Job summary

U.S. Bank is seeking an experienced Administrative Assistant to support two senior IT leaders, managing calendars, meetings, and communications.

You will coordinate travel, prepare materials, manage Outlook delegates, and help with leadership communications while safeguarding confidential information.

The role requires 5+ years of admin experience, strong organizational skills, and Advanced Microsoft 365 proficiency in a fast-paced environment.

Qualifications

• 5+ years of administrative assistant experience for leaders.
• Strong organizational and time-management skills.
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.

Responsibilities

• Manage executive calendars and scheduling priorities.
• Plan and coordinate meetings, events, and travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Manage Outlook delegate access, shared mailboxes, and distribution lists.
• Support leadership communications and organizational announcements.
• Track action items and facilitate follow-up activities.
• Coordinate team events, leadership meetings, and town halls.
• Handle confidential information with professionalism and discretion.
• Partner with leaders to improve organizational effectiveness and execution.
• Partner with peers to coordinate supplies and logistics for the local office.

Skills

Strong organizational skills

Time-management

Excellent written/verbal communication

Multi-priority handling

Discretion/confidentiality

Education

High school diploma or equivalent

Tools

Microsoft 365 proficiency

Job description

U.S. Bank is seeking an experienced Administrative Assistant to support two senior IT leaders, managing calendars, meetings, and communications.

You will coordinate travel, prepare materials, manage Outlook delegates, and help with leadership communications while safeguarding confidential information.

The role requires 5+ years of admin experience, strong organizational skills, and Advanced Microsoft 365 proficiency in a fast-paced environment.