Executive Administrative Assistant for Senior Leaders

U.S. Bank; Minneapolis (MN); On-site; USD 42,000 - 65,000; Full time

Job summary

U.S. Bank is seeking an Administrative Assistant to support senior leaders within the Enterprise organization.

The role involves managing complex calendars, coordinating meetings across time zones, arranging travel, and handling confidential information with discretion to enable executives to focus on strategic priorities. You will partner with leadership teams, prepare presentations, oversee expense reporting, and help drive operational efficiency using Microsoft 365 tools and AI-enabled

Qualifications

• High school diploma or equivalent required.
• Proven experience in administrative, executive support, or related professional roles.
• Demonstrated experience supporting senior leaders in a complex corporate environment.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
• Exceptional organization, planning, and time management skills.
• Demonstrated written and verbal communication skills.
• Proven experience prioritizing multiple responsibilities while maintaining a high degree of accuracy and professionalism.
• Demonstrated attention to detail and commitment to delivering high-quality work.
• Proven experience exercising sound judgment, maintain confidentiality, and work independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Responsibilities

• Provide high-level administrative support to senior leaders and their leadership team.
• Manage highly sensitive information with discretion to support executive decision-making.
• Coordinate complex calendars and meetings across multiple time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate meeting logistics, including invitations, agendas, materials, room reservations, catering, and technology requirements.
• Coordinate complex domestic and international travel arrangements with detailed itineraries.
• Prepare and submit expense reports accurately and timely.
• Serve as a key point of contact for internal and external stakeholders.
• Support leadership meetings, business reviews, operating routines, and planning activities.
• Prepare and distribute presentations and executive communications.
• Partner with leaders and administrative professionals to drive coordination and effectiveness.
• Support onboarding activities and employee engagement initiatives.
• Plan and coordinate leadership meetings, offsites, town halls, and engagement events.
• Manage end-to-end event logistics and timelines.
• Provide on-site or virtual support for meetings and events as needed.
• Coordinate administrative aspects of key initiatives and track timelines and deliverables.
• Maintain organized records and identify process improvements.
• Leverage AI-enabled tools to improve productivity and workflows.

Skills

Microsoft Office

Calendar management

Executive support

Travel coordination

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

U.S. Bank is seeking an Administrative Assistant to support senior leaders within the Enterprise organization.

The role involves managing complex calendars, coordinating meetings across time zones, arranging travel, and handling confidential information with discretion to enable executives to focus on strategic priorities. You will partner with leadership teams, prepare presentations, oversee expense reporting, and help drive operational efficiency using Microsoft 365 tools and AI-enabled