Senior Executive Assistant to C-Suite | Global Travel & Calendars

aresmgmt; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

401(k) with match

Medical/Dental/Vision plans

Life Insurance

Disability coverage

Employee Assistance Program

Job summary

Ares Management is seeking an experienced Executive Assistant to provide high-level administrative support to senior professionals in a fast-paced environment.

Role includes managing calendars, coordinating travel, preparing expense reports, answering calls, and providing personal assistant duties about 40% of the time. Strong discretion, communication skills, and professional presence are essential.

Qualifications

• 7-10+ years of Executive Assistant level experience supporting C-suite executives.
• Financial services experience
• Professional presence and strong interpersonal skills
• Ability to manage time and priorities in a fast-paced environment
• Willingness to work evenings and weekends as needed
• Discretion and confidentiality in handling information

Responsibilities

• Manage goal-level calendar with proactive communication
• Coordinate internal and external meetings and calls, including Zoom and catering
• Prioritize calendar items and update executives on changes
• Facilitate communications between senior management and assistants
• Source and print meeting documents in time for participants
• Schedule meetings and rooms per protocol
• Coordinate setup and cleanup for catered meetings
• Draft responses and support communications as needed
• Coordinate travel for business and personal purposes, including itineraries
• Create and manage travel and expense reports in Concur
• Collaborate with other assistants for travel and meetings
• Maintain traveler profiles and documentation
• Support EA program projects and back-up coverage
• Handle daily administrative tasks and special projects

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Discretion

MS Office

Communication

Prioritization

Education

Bachelor's degree

Tools

Outlook

Zoom

Concur

Excel

PowerPoint

Word

Job description

Ares Management is seeking an experienced Executive Assistant to provide high-level administrative support to senior professionals in a fast-paced environment.

Role includes managing calendars, coordinating travel, preparing expense reports, answering calls, and providing personal assistant duties about 40% of the time. Strong discretion, communication skills, and professional presence are essential.