Executive Admin Partner — Global Calendar & Travel

Russell Tobin; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading staffing firm in the United States is seeking an experienced Administrative Assistant to provide high-quality, proactive support for executives. This role involves managing complex calendars, coordinating meetings and travel, and handling sensitive information with discretion. Ideal candidates should demonstrate strong interpersonal skills, a high degree of professionalism, and proficiency in tools like Microsoft Office and Zoom. This position offers a dynamic environment where attention to detail and adaptability are essential for success.

Qualifications

• Demonstrated experience providing administrative support to executives or senior professionals.
• Ability to collaborate effectively across local and global teams.
• High degree of professionalism, integrity, and diplomacy.

Responsibilities

• Provide day-to-day administrative and operational assistance.
• Manage complex calendars and prioritize meeting requests.
• Coordinate domestic and international travel arrangements.

Skills

Strong interpersonal, written, and verbal communication skills

Proven ability to manage competing priorities

Exceptional attention to detail

Strong proficiency in Microsoft Office and Zoom

Proactive and adaptable team player

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SAP Concur

Zoom

Job description

A leading staffing firm in the United States is seeking an experienced Administrative Assistant to provide high-quality, proactive support for executives. This role involves managing complex calendars, coordinating meetings and travel, and handling sensitive information with discretion. Ideal candidates should demonstrate strong interpersonal skills, a high degree of professionalism, and proficiency in tools like Microsoft Office and Zoom. This position offers a dynamic environment where attention to detail and adaptability are essential for success.