Executive Assistant to C-Suite | Global Travel Pro

Mars; New York (NY); On-site; USD 64,000 - 88,000; Full time

Benefits offered by this job

Variable pay

Medical and dental benefits

401k plan

Paid time off

Job summary

Mars is seeking an Executive Assistant in New York, onsite, to provide high-level administrative support to multiple senior leaders. You will manage calendars, coordinate international travel, and handle meeting logistics with discretion and professionalism.

The role requires 5+ years of admin experience, mastery of Microsoft Office, and SAP Concur familiarity. Occasional overtime and travel may be necessary; the company offers a competitive package.

Qualifications

• 5+ years of progressive administrative experience supporting senior-level managers.
• High School Diploma required; Bachelor’s degree preferred.
• Advanced proficiency in Microsoft Office Suite and SAP Concur.

Responsibilities

• Calendar & Priority Management: manage complex, multi-time-zone calendars with independent judgment.
• Global Travel & Logistics: plan and execute multi-leg domestic and international travel.
• Meeting & Event Coordination: organize internal/external meetings with logistics and AV setup.
• Financial & Vendor Administration: process expense reports via SAP Concur; handle POs and invoices.
• Executive Liaison: act as professional contact for board members and senior leaders.
• Special Projects: drive ad-hoc admin projects to streamline processes.

Skills

Administrative experience

Calendar management

Travel management

Executive support

Discretion & integrity

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

SAP Concur

Adobe Acrobat

Job description

Mars is seeking an Executive Assistant in New York, onsite, to provide high-level administrative support to multiple senior leaders. You will manage calendars, coordinate international travel, and handle meeting logistics with discretion and professionalism.

The role requires 5+ years of admin experience, mastery of Microsoft Office, and SAP Concur familiarity. Occasional overtime and travel may be necessary; the company offers a competitive package.