Senior Executive Assistant - Strategic Ops & Travel Lead

SteveRecruiter, LLC; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

SteveRecruiter, LLC client seeks an experienced Senior Administrative Assistant to support senior leadership and day‑to‑day operations in a fast‑paced investment firm environment. You will manage calendars, coordinate travel, prepare reports, and handle office logistics with professionalism.

Ideal candidates are highly organized, proactive, and discreet, with strong MS Office skills and excellent communication.

Qualifications

• 6+ years of administrative or executive support experience.
• Experience supporting senior executives or leadership teams.
• Outstanding organizational skills, multi‑tasking ability.
• Excellent written and verbal communication.
• Professional demeanor with strong interpersonal skills.
• Proactive mindset with issue anticipation and problem solving.
• Attention to detail and accountability.
• Discretion handling confidential information.
• Proficient with MS Office; familiarity with Concur travel tool and virtual meetings.

Responsibilities

• Provide high‑level administrative support to Partner‑level and senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel arrangements and detailed itineraries.
• Anticipate conflicts and shifting priorities to keep activities on track.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, and presentations.
• Coordinate meetings logistics, venues, catering, and materials.
• Support business development activities and internal communications.
• Assist with special projects and office operations as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & professionalism

Tools

Concur

Microsoft Teams

Zoom

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

SteveRecruiter, LLC client seeks an experienced Senior Administrative Assistant to support senior leadership and day‑to‑day operations in a fast‑paced investment firm environment. You will manage calendars, coordinate travel, prepare reports, and handle office logistics with professionalism.

Ideal candidates are highly organized, proactive, and discreet, with strong MS Office skills and excellent communication.