Senior Executive Assistant - Strategic Ops & Travel Lead

Professional Recruiting Consultants, Inc.; Pittsburgh (Allegheny County); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

Professional Recruiting Consultants, Inc. seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations. The role centers on executive support, calendar management, and coordinating travel while balancing office and business development tasks.

The ideal candidate blends organization, proactivity, and professional communication to maintain seamless operations in a fast-paced environment and contribute to the firm’s growth.

Formación

• 6+ years of administrative or executive support experience.
• Experience supporting senior-level executives.
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Professional demeanor with strong interpersonal skills.
• Proactive mindset with the ability to anticipate needs and solve problems.
• Discretion and confidentiality when handling sensitive information.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with travel & expense platforms (e.g., Concur) is preferred.
• Proficient with virtual meeting tools (MS Teams/Zoom).

Responsabilidades

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate meetings, including scheduling, materials, catering, and logistics.
• Maintain conference rooms and office supplies; coordinate deliveries and office needs.
• Provide reception coverage and assist with general administrative tasks as needed.
• Assist with expense reporting and reconciliation, and serve as backup for recurring tasks.
• Support onboarding initiatives and internal communications.
• Contribute to internal newsletters and firm communications.
• Take ownership of special projects and operational initiatives.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder communication

Office operations

Attention to detail

Discretion & confidentiality

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur or travel system

MS Teams/Zoom

Descripción del empleo

Professional Recruiting Consultants, Inc. seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations. The role centers on executive support, calendar management, and coordinating travel while balancing office and business development tasks.

The ideal candidate blends organization, proactivity, and professional communication to maintain seamless operations in a fast-paced environment and contribute to the firm’s growth.