Strategic Executive Assistant to Senior Leadership

The Recruiting Hive; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

The Recruiting Hive client, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and the day-to-day operations of the organization. This highly visible role requires professionalism, strong judgment, and the ability to manage prioritites in a fast-moving environment.

You will handle executive calendars, travel arrangements, expense reporting, CRM administration, onboarding, internal communications, and special projects while maintaining discretion and

Qualifications

• 6+ years of administrative/EA experience or comparable
• Proven experience supporting senior-level executives or leadership teams
• Exceptional organizational skills with ability to manage multiple priorities
• Strong written and verbal communication skills
• High level of professionalism and interpersonal skills
• Proactive mindset with ability to anticipate needs and solve problems
• Attention to detail and personal accountability
• Discretion handling confidential information
• Ability to work independently and in a team
• Comfortable in a fast-paced, growing organization

Responsibilities

• Provide high-level executive and administrative support to senior leaders
• Manage complex calendars, meetings, and scheduling priorities
• Coordinate domestic travel and develop detailed itineraries
• Anticipate conflicts and shifting priorities to keep activities running smoothly
• Prepare reports, correspondence, and presentations
• Coordinate meetings, logistics, and materials distribution
• Assist with expense reporting and reconciliation; back up for recurring tasks
• Support CRM administration, onboarding, and internal communications
• Assist with special projects and internal firm communications

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Office software

CRM administration

Expense reporting

Tools

Concur

Microsoft Teams

Zoom

Outlook

Excel

PowerPoint

CRM software

Job description

The Recruiting Hive client, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and the day-to-day operations of the organization. This highly visible role requires professionalism, strong judgment, and the ability to manage prioritites in a fast-moving environment.

You will handle executive calendars, travel arrangements, expense reporting, CRM administration, onboarding, internal communications, and special projects while maintaining discretion and