Senior Executive Assistant & Operations Partner

Workforce Recruiter; Pittsburgh (Allegheny County); On-site; USD 55,000 - 90,000; Full time

Job summary

Workforce Recruiter seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations in a fast-moving investment environment.

Ideal candidates will have 6+ years of admin experience, exceptional organization, and strong communication. Proficiency with MS Word, Excel, PowerPoint, Outlook, and travel platforms like Concur is preferred. This role emphasizes professionalism, discretion, and teamwork.

Qualifications

• 6+ years of administrative or executive support experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Professional with strong interpersonal skills and ability to build relationships at all levels.
• Proactive mindset with ability to anticipate needs and solve problems.
• High attention to detail and personal accountability.
• Resourceful, dependable, and capable of working independently or in a team.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.
• Experience with travel and expense platforms (e.g., Concur) is preferred.
• Comfort with virtual meeting platforms (Teams and Zoom).

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel arrangements and detailed itineraries.
• Anticipate conflicts and shifting priorities to keep activities on track.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, and presentations as needed.
• Coordinate meetings, prepare materials, and manage logistics.
• Provide reception coverage and general administrative support as needed.
• Assist with expense reporting and reconciliation; back-up for routine tasks.
• Support business development and internal communications efforts.
• Handle important mailings and time-sensitive documents with accuracy.
• Contribute to operational improvements and special projects as needed.

Skills

Executive support

Calendar management

Interpersonal skills

Communication (written & verbal)

Proactive mindset

Attention to detail

Relationship building

Discretion & professionalism

Independent & collaborative

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Workforce Recruiter seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations in a fast-moving investment environment.

Ideal candidates will have 6+ years of admin experience, exceptional organization, and strong communication. Proficiency with MS Word, Excel, PowerPoint, Outlook, and travel platforms like Concur is preferred. This role emphasizes professionalism, discretion, and teamwork.