Strategic Executive Assistant to Senior Leaders

Essenti Talent; Pittsburgh (Allegheny County); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Essenti Talent represents a leading investment firm seeking a Senior Administrative Assistant to provide executive support to partners and senior leaders. The role combines calendar management, travel planning, expense reporting, and CRM-related tasks within a fast-paced, collaborative environment.

The ideal candidate will have 6+ years of administrative experience, outstanding organizational skills, and professional communication abilities.

Formación

• 6+ years of administrative or executive assistant experience.
• Experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with ability to anticipate needs and develop solutions.
• Strong attention to detail and personal accountability.
• Resourceful, dependable and able to work independently or in a team.
• Discretion and professionalism when handling confidential information.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Concur or similar travel/expense platform preferred.
• Familiar with virtual meeting platforms (Teams, Zoom).

Responsabilidades

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and changing priorities to keep activities running smoothly.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate meetings, prepare materials and logistics, and manage conference rooms and supplies.
• Assist with travel expenses and reconciliation as backup.
• Support business development tasks and internal communications.
• Handle important mailings and maintain organized records.
• Support special projects and operational initiatives as needed.

Conocimientos

Calendar management

Travel coordination

Expense reporting

Executive support

CRM administration

Microsoft Office

Written & verbal communication

Problem solving

Herramientas

Concur

MS Teams

Zoom

Descripción del empleo

Essenti Talent represents a leading investment firm seeking a Senior Administrative Assistant to provide executive support to partners and senior leaders. The role combines calendar management, travel planning, expense reporting, and CRM-related tasks within a fast-paced, collaborative environment.

The ideal candidate will have 6+ years of administrative experience, outstanding organizational skills, and professional communication abilities.