Senior Executive Assistant - Strategic Ops & Travel Lead

Rare Bird Recruiting, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Job summary

Rare Bird Recruiting, LLC represents a highly successful investment firm seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations. The role emphasizes organization, proactive problem-solving, and professional, relationship-driven interaction with internal teams and external partners.

The ideal candidate thrives in a fast-moving environment, balancing executive support with operational, business development, and office responsibilities.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify issues, and develop solutions.
• Strong attention to detail and personal accountability.
• Resourceful, dependable, and able to work independently or in a team.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and leadership needs to keep activities running smoothly.
• Communicate professionally with internal and external stakeholders; prepare reports and presentations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship building

Problem solving

Attention to detail

Discretion

Team collaboration

Tools

MS Word

Excel

PowerPoint

Outlook

Concur

Teams/Zoom

Job description

Rare Bird Recruiting, LLC represents a highly successful investment firm seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations. The role emphasizes organization, proactive problem-solving, and professional, relationship-driven interaction with internal teams and external partners.

The ideal candidate thrives in a fast-moving environment, balancing executive support with operational, business development, and office responsibilities.