Senior Executive Assistant — Strategic Calendar & Travel

RSM US LLP; Minneapolis (MN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

In-office 5 days per week (initial 90‑

In-office 3 days after 90 days

Job summary

RSM US LLP is seeking an Executive Assistant Senior to provide skilled support to select RSM leaders. Under minimal supervision, this role handles calendar and schedule management, travel arrangements, and expense reimbursements, with confidentiality and urgency at the core.

The position may involve proofreading communications, compiling reports, and handling special projects via the ESS site. Key duties include managing meetings, coordinating logistics, and acting as a liaison across firm

Qualifications

• Associate degree or 2+ years of experience in related field.
• Ability to communicate effectively with a diverse audience.
• Strong grammar and proofreading skills and experience.
• Excellent organization, prioritization and time management skills.

Responsibilities

• Maintain calendar appointments and manage meetings.
• Coordinate travel arrangements (flights, cars, hotels, meals).
• Submit expense reports in a timely manner.
• Manage meeting invitations, logistics, attendees, notes and action items.
• Prepare presentations, charts, graphics and tables with a professional appearance.
• Independently compile data and prepare reports and documentation.
• Review invoices on the purchasing card for accuracy and reconciliation.
• Collaborate with executive assistants to share best practices and provide support.

Skills

Microsoft Office

Communication

Organization & time management

Proofreading

Presentation preparation

Cross-functional collaboration

Education

Associate degree

Tools

Project management tools

Job description

RSM US LLP is seeking an Executive Assistant Senior to provide skilled support to select RSM leaders. Under minimal supervision, this role handles calendar and schedule management, travel arrangements, and expense reimbursements, with confidentiality and urgency at the core.

The position may involve proofreading communications, compiling reports, and handling special projects via the ESS site. Key duties include managing meetings, coordinating logistics, and acting as a liaison across firm