Executive Assistant

rsm; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid schedule

Benefits package

Total rewards

Job summary

RSM is seeking an Executive Assistant to provide skilled support to select leaders, coordinating calendars, travel, and communications. The role requires discretion, professionalism, and the ability to handle confidential information.

After an initial in-office period, a hybrid schedule is expected with some in-office days to support executives and teams. The position emphasizes supporting senior leaders, managing complex schedules, and delivering a consistent and positive experience across

Qualifications

• Associate degree or 2+ years in related field.
• Intermediate Microsoft Office skills.
• Ability to communicate effectively with a diverse audience.
• Strong grammar and proofreading skills.
• Detail-oriented with excellent time management.

Responsibilities

• Maintain calendar appointments and schedule meetings.
• Coordinate travel arrangements (flights, cars, hotels, meals).
• Submit expense reports in a timely manner.
• Manage meeting logistics, invitations, notes and attendee tracking.
• Proofread and assemble information (communications, PowerPoint slides, handouts, spreadsheets).
• Assist with special projects and data compilation for reports.

Skills

Calendar management

Travel coordination

Expense reporting

Proofreading

Communication

Education

Associate degree or 2+ years experience

Tools

Microsoft Office

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

The executive assistant will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant, under supervision, will assist with ongoing activities, including scheduling calls and meetings and execution of travel arrangements and expense reimbursement. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality and a sense of urgency.

Essential Duties

• Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements, including flights, cars, hotels and meals.
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees and taking notes.
• Routinely handle confidential correspondence.
• Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
• Proofread and assemble information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• With guidance, compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Serve as the "go-to" resource to deliver a consistent and positive experience.
• Act as a liaison between ESS, other internal departments, and/or others outside the firm as appropriate.
• Provide general knowledge of firm systems, tools and industry knowledge when appropriate.
• Perform other duties as assigned.

Qualifications

EDUCATION

• Associate degree or 2+ years of experience in related field

TECHNICAL/SOFT SKILLS (REQUIRED)

• Intermediate Microsoft Office skills, ability to learn programs/software utilized by the firm
• Demonstrates a basic knowledge of the technology tools required within assigned responsibilities
• Ability to communicate, effectively with a diverse audience
• Effective organization, prioritization and time management skills, and strong attention to detail
• Excellent people skills
• Strong grammar and proofreading skills and experience
• Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.
• Ability to balance multiple tasks and projects

SPECIAL REQUIREMENTS SPECIFC TO JOB

• Must be punctual and able to adapt to changing schedules
• Ability to convey instructions clearly and concisely and be responsive when required
• Maintains professionalism in demeanor, conversation and attire

EXPERIENCE

• 1 to 3 years of relevant experience in a related field or area

LEADERSHIP SKILLS (REQUIRED)

• Ability to facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary
• Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
• Works collaboratively with the executive assistant supervisor/manager to provide support across the enterprise particularly during peak times

There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

At RSM, we offer a competitive benefits and compensation package for all our people. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits .

We believe flexibility and in-person connection both play an important role in how we work and grow. Most roles at RSM follow a hybrid workstyle, which means team members are aligned to an RSM office and come together in person when it best supports clients, teams, development or relationship-building. Some roles may be virtual or primarily on-site based on role requirements, team priorities and client needs.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation;