Executive Assistant Sr.

RSM US LLP; Minneapolis (MN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

In-office 5 days per week (initial 90‑

In-office 3 days after 90 days

Job summary

RSM US LLP is seeking an Executive Assistant Senior to provide skilled support to select RSM leaders. Under minimal supervision, this role handles calendar and schedule management, travel arrangements, and expense reimbursements, with confidentiality and urgency at the core.

The position may involve proofreading communications, compiling reports, and handling special projects via the ESS site. Key duties include managing meetings, coordinating logistics, and acting as a liaison across firm

Qualifications

• Associate degree or 2+ years of experience in related field.
• Ability to communicate effectively with a diverse audience.
• Strong grammar and proofreading skills and experience.
• Excellent organization, prioritization and time management skills.

Responsibilities

• Maintain calendar appointments and manage meetings.
• Coordinate travel arrangements (flights, cars, hotels, meals).
• Submit expense reports in a timely manner.
• Manage meeting invitations, logistics, attendees, notes and action items.
• Prepare presentations, charts, graphics and tables with a professional appearance.
• Independently compile data and prepare reports and documentation.
• Review invoices on the purchasing card for accuracy and reconciliation.
• Collaborate with executive assistants to share best practices and provide support.

Skills

Microsoft Office

Communication

Organization & time management

Proofreading

Presentation preparation

Cross-functional collaboration

Education

Associate degree

Tools

Project management tools

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Essential Duties

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. -
• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). -
• Submit expense reports in a timely manner. -
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items. -
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. -
• Routinely handle confidential correspondence. -
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution. -
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance. -
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation. -
• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile it in a timely manner, as needed. -
• Serve as the "go-to" resource to deliver a consistent and positive experience. -
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate. -
• Share knowledge of firm systems, tools and industry knowledge when appropriate. -
• Collaborate with other executive assistants, including identifying and establishing best practices. - Provide training to others when appropriate. -
• Perform other duties as assigned. -

EDUCATION

Associate degree or 2+ years of experience in related field

TECHNICAL/SOFT SKILLS (REQUIRED)

• Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
• Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
• Ability to communicate, effectively with a diverse audience
• Effective organization, prioritization and time management skills, and strong attention to detail - Excellent people skills
• Strong grammar and proofreading skills and experience
• Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc. - Ability to balance multiple tasks and projects

SPECIAL REQUIREMENTS SPECIFC TO JOB

• Must be punctual and able to adapt to changing schedules
• Ability to convey instructions clearly and concisely and be responsive when required
• Maintains professionalism in demeanor, conversation and attire

EXPERIENCE

3+ years of relevant experience in a related field or area

LEADERSHIP SKILLS (REQUIRED)

• Ability to facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary
• Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
• Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times

PREFERRED REQUIREMENTS

Experience with project management tool(s) (preferred) There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

At RSM, we offer a competitive benefits and compensation package for all our people. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits .

We believe flexibility and in-person connection both play an important role in how we wo