Hybrid Senior Executive Assistant to Leaders

RSM US LLP; New York (NY); Hybrid; USD 61,000 - 102,000; Full time

Job summary

RSM US LLP in New York is seeking an Executive Assistant Senior to provide skilled support to select RSM leaders, manage strategic calendars, arrange travel and handle confidential communications. Under minimal supervision, you will coordinate internal and external meetings and contribute to reports and special projects.

You will work in a hybrid, in-office-then-flexible environment, showing professionalism, discretion, and urgency.

Qualifications

• Associate degree or 2+ years of experience in related field (required).
• Intermediate to advanced Microsoft Office skills; ability to learn firm tools and train others.
• Demonstrates working knowledge of tools, resources and technology required with assigned responsibilities.
• Ability to communicate effectively with a diverse audience.
• Effective organization, prioritization and time management skills, and strong attention to detail.
• Excellent people skills.
• Strong grammar and proofreading skills and experience.
• Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc.
• Ability to balance multiple tasks and projects.

Responsibilities

• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the "go-to" resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Skills

Calendar management

Communication

Time management

Discretion/Confidentiality

Travel coordination

Education

Associate degree or 2+ years of related experience

Tools

Microsoft Office Suite

PowerPoint

Excel

Job description

RSM US LLP in New York is seeking an Executive Assistant Senior to provide skilled support to select RSM leaders, manage strategic calendars, arrange travel and handle confidential communications. Under minimal supervision, you will coordinate internal and external meetings and contribute to reports and special projects.

You will work in a hybrid, in-office-then-flexible environment, showing professionalism, discretion, and urgency.