Senior Executive Assistant - Remote, Data & Ops Support

Wing Assistant - India; Berkeley (CA); Remote; USD 9,400 - 14,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Paid Training

100% Work-From-Home

Holiday & Overtime Pay

Job summary

Wing is seeking an Executive Assistant for a remote role. The candidate will support C-level executives, manage calendars, prepare reports, and handle correspondence. Responsibilities include data entry, CRM updates, travel planning, and creating polished presentations.

A proactive attitude and comfort with graveyard shifts are required. Qualifications include a Bachelor’s degree or certificate, excellent English, and solid organizational skills.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Bachelor’s degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude & willingness to be trained.
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Job description

Wing is seeking an Executive Assistant for a remote role. The candidate will support C-level executives, manage calendars, prepare reports, and handle correspondence. Responsibilities include data entry, CRM updates, travel planning, and creating polished presentations.

A proactive attitude and comfort with graveyard shifts are required. Qualifications include a Bachelor’s degree or certificate, excellent English, and solid organizational skills.